Adding Lot Charges

1. At the first Select An Option window, select one of the listed value-type cost adjustment types to add as a lot charge, or select VENDOR, to apply charges as a vendor charge. If you select a cost adjustment type it will populate the Type field and the description will default into the Desc field. The field can be edited if necessary.

2. If you selected the VENDOR option, at the Type field, enter the vendor ID code.

If you are uncertain of the Vendor ID code, see Navigating Net Yield - Selecting a Vendor ID code.

If you selected one of the listed cost adjustment types, proceed to Step #4.

3. After you have entered a vendor, enter a cost adjustment type. The cost adjustment type will populate the VO Type field and the vendor name will default into the Desc field. The field can be edited if necessary. Press Enter to accept the system default.

4. A Select An Option window will appear displaying the following choices: EXIT, TOTAL, PER LB.

• If you select EXIT, the system will return to the first Select An Option window.
• If you select TOTAL enter the total lot charge that will be allocated to the lots selected in the next step.
• If you select PER LB, enter the per pound rate to apply to the lots selected in the next step.

5. At the $ Amount field, enter in the total or per pound charge and press Enter.

6. A Select A Location window will appear and display all locations defined in the system. Scroll to the appropriate location and press Enter to select it or press EXIT to return to the Select An Option window.

7. A Lots window will appear. All lots in the specified location selected will display.

Note: Charges cannot be added to lots with items on hold.

The following appears in the window:

• Lot Number – The lot number
• Item – The item ID
• Date – The last date a charge was added to a lot
• Balance – The on-hand lot balance
• Un – LB. All items are converted to pounds based on the pounds per each for the item.
• On Hold – The balance of the lot on inventory hold
• Applicable – The balance of the lot to which the charges can be added.

Scroll to the lot(s) that the charges are to be added to and press Enter to select the lot or press F9 to tag all the lots. An asterisk (*) will appear beside the lot, confirming your selection. Press Enter on a lot with an asterisk to remove it from the selection, if necessary.

A running total of the weight and added value will display on the bottom of the screen. Press F10 when finished tagging lots.

7. Command options will appear: Update and Exit:

• If you select Update, the system will save your entries and create the appropriate voucher or journal entry. The following message will appear: "WARNING: Transaction cannot be reversed!!! Continue? No/ Yes."
  • If you select no, the system will abort updating.
  • If you select yes, the system will continue and save changes. Command options will appear, allowing you to print or choose from a set of other print options.
• If you select Exit, the system will exit without saving your entries and return to the first Select An Option window.

Select Update to add the lot charge.

The following information will display:

Header

• Ref – The voucher number, the vendor ID, vendor name (this information will display only if a vendor charge was entered) and journal entry number associated with the lot charge will display
• Charge Description – The cost adjustment type ID and name
• Account – The vendor default expense account (will appear only if a vendor charge was entered) and account number for the cost adjustment type
• Amount – The lot charge amount. If the lot charge was entered as a total dollar charge, the dollars charged will display. If the lot charge was entered per pound, the per pound charge will display.
• Total weight, in pounds, that lot charges were applied to
• The total lot charge, in dollars.

Line Detail

• Flot – The lot number
• Cat – The sales category
• Item Name – The item ID and item name
• Open – The date the lot was opened
• Adjst – The date the cost was added
• Lot weight – The total on-hand balance
• Adj Weight – The weight the cost was allocated to
• Adjust – The dollar amount of the cost added to the lot.

Note: If the amount tagged is on hold, the message line displays "No weight tagged, update aborted!!! Space bar to continue." The voucher created for the freezer charge is automatically placed on payment hold status. See Vouchers to remove the payment hold.

Important: Your changes will not be saved unless you select Update.

For more information on the Lot Charges option see Lot Charges.

Security Required : Inventory - Lot Charges